Privacy Notice

Privacy Notice


It is necessary for us to hold sensitive data on yourselves and your child. It is also necessary for us to hold data such a phone numbers and email addresses. These details are confined to the use of the portal.

Where children receive funding, there are paper forms that must be completed, meaning there will also be a paper copy of some details which are kept in locked filing cabinets.

It is necessary that we hold details of your National Insurance number for free entitlement funding purposes. These details a held securely on this portal. Where paper forms have these details too, we will ensure they are filed and locked away.

We are registered with ICO.

We have no marketing use for your details therefore we will not use your details for this.

Your details are solely for the use of contacting you with information regarding your child.

It is your responsibility to ensure that your designated Emergency Contact is aware that we will store their details and they will be accessed in an Emergency when we can not get hold of primary care givers.


It is necessary for us to take photographs of your child to support and evidence their learning journeys. If you prefer us not to take photos of your child, please inform us formally. You have rights to the photos on your child’s profile however, please be aware that sometimes other children are in photos and we ask that you consider only downloading photos that just have your child in them. We do not use photos for marketing or social media. We will contact you and request written agreement if we ever want to do this.


When your child departs our setting, we will no longer hold your details. If you child has any serious accident forms that have been completed whilst they have been attending the setting, these will be printed off and held securely for a maximum of 10 years.

Once your child has departed, we will no longer keep a record of your phone number or email address unless requested.

By signing this policy you are agreeing to the use and storing of your data as explained above.